Privacy Statement

Effective Date: May 2018

1. Introduction

Uversity is a Registered Charity (CHY No 20874) and Company Limited by Guarantee (No. 520514). Uversity awards Higher Education Scholarships to Adult Learners to enrol on Bachelor’s Degree Programmes for the first time at one of the participating institutions on the island of Ireland.

Uversity collects certain information about you in order to assess your eligibility and suitability for a scholarship and for the purposes of administering the scholarship if you are successful.

This Privacy Statement describes how Uversity collects, uses, processes and shares your personal data and your rights under data protection law in relation to our processing of your data.  We encourage you to read this Privacy Statement carefully and in its entirety.

2. Definition, Collection & Use

For the purposes of assessing your eligibility and suitability for a scholarship and the administration of the scholarship if you are successful, we need to process certain personal information in relation to you as set out below.

In the first instance, we ask you to submit the following information via our on-line application that will be reviewed by Uversity staff and external reviewers contracted by Uversity:

  • Personal contact details including telephone number, email address and postal address
  • Personal details including date of birth, gender, marital status, number of dependents, country of citizenship, country and length of residency, access requirements
  • Education and employment history
  • Financial information including any government benefits you receive and an estimate of the funding you require
  • Names and contact details of two referees
  • A motivation statement of 500 words answering the following three questions:
    1. Why you want to enrol on a higher education course?
    2. What do you hope to achieve on the course and after?
    3. How would the Uversity Scholarship assist/impact you and your studies?

Please note: It is your decision the extent of personal information and details that you disclose in the motivation statement.  We would request, however, that you refrain from disclosing sensitive medical and personal data related to third parties/family members.

If you are recommended for a scholarship, we will then request additional information from you that may include:

  • A copy of the bio-page of your passport and supporting citizenship documentation
  • Recent copies of bank statements
  • Further financial information
  • Details and confirmation of income including government benefits if relevant
  • Details and confirmation of admission to a higher education institution

At this stage your application and supporting documentation will be reviewed by Uversity staff and independent financial experts to assess your financial need to make recommendations to Uversity’s Board for the final selection of scholarship recipients.  We may also contact your referees and the higher education institution(s) indicated in your application.

Successful applicants will be requested to provide bank details to enable monthly payments to be made and will be required to submit annual verification of their financial need and academic progression.

We may also obtain personal data about you as part of the application review/interview process and/or through your interactions with us during the selection process or the ongoing administration of scholarships for successful applicants.

When you engage with us through our website, we will collect the information that you provide to us through the platform, and will also automatically collect certain data in relation to your use of the site, such as the IP address of the device you use, and how you interact with us through the online application form including details provided during those sessions which will be saved in order to enable you to work on your application form over a period of time.

We collect this data for the purposes of:

  • assessing your eligibility and suitability for the scholarship and your financial need to enrol on and complete a Bachelor’s Programme at one of Uversity’s participating higher education institutions and
  • the administration of your scholarship if you are successful.

It is our intention to hold only accurate, complete and up-to-date data.  It is your responsibility to ensure that the information you provide Uversity is accurate, complete, comprehensive, truthful and timely to ensure your application’s eligibility and ongoing consideration/administration.  If you need to update your details you can do so directly via your online application or by emailing apply@uversity.org and instructing us what personal data needs to be updated.  Uversity may also contact you directly once you have supplied your email address for further information/clarification.

Where we process your personal data on the basis of consent, you are free to withdraw such consent at any time by contacting us (see details below).   Please note that you may be required to provide us with sufficient information in order that we can verify your identity and locate your data. Once we have received notification that you have withdrawn your consent, we will no longer process your information for the purpose(s) you originally agreed to, unless we have another legitimate basis for doing so in law.    Please be aware that if you withdraw your consent to our use/processing of your personal data, we may no longer be in a position to consider your application or to administer your scholarship in the event that your application has been successful.

If you are successful and are awarded a scholarship, we will process your information for the purposes of administering the scholarship in accordance with the terms and conditions of the scholarship which will provided to successful applicants.

3. Sharing

As detailed in Section 2, Uversity may share your data with our officers, employees, agents acting on behalf of Uversity, advisers, service providers who act on behalf of Uversity pursuant to a contractual relationship, and with the chosen higher educational institution(s) indicated by the applicant in their application form.  Our IT services are provided by an external service provider pursuant to a written agreement. Uversity continues to be the Data Controller. Such third parties are only permitted to use the personal data for processing/administering applications and scholarships as instructed by Uversity. They are also required to keep the data safe and secure.

We may also disclose your information where we are required to do so by any regulatory or government agency/body, law enforcement agency, court or other legal process, or by law. Some information given by you (once anonymised) may be used for research purposes to inform future developments of Uversity’s Scholarship Programme.

Applicants may be requested to speak to employees of Uversity (or agents acting on its behalf) by telephone. If applicants and parties to applications requests that Uversity communicates with him/her by email, the applicant is solely responsible for the security and integrity of their own email account. The transmission of information via the internet is not completely secure and consequently, while Uversity will take all reasonable security measures, it cannot guarantee the privacy or confidentiality of information being passed via the internet; any transmission is entirely at the applicant’s own risk.

We do not envisage that your personal data will be transferred outside the EEA, but if we need to do so, we will ensure that appropriate measures are in place to protect your personal data and to comply with our obligations under applicable data protection law.

4. Your Rights

You have various rights under data protection law, subject to certain exemptions, in connection with our processing of your data:

  • Right to access the data:  
    You have the right to request a copy of the personal data that we hold about you, and information as to how we process that data.
  • Right to rectification:
    You have the right to request that any inaccurate or incomplete data that we hold about you be corrected.
  • Right to erasure:
    You have the right to request us to delete data that we hold about you.
  • Right to restriction of processing:
    You have the right to request that we no longer process your personal data for particular purposes, or to object to our processing of your data for particular purposes.
  • Right to data portability:
    You have the right to request the transfer of your data to a third party.

Please note that you may be required to provide us with sufficient information in order that we can verify your identity and locate your data.

If you would like any further details about the measures that we have in place to ensure compliance with data protection law, or in relation to your personal data, you can submit queries and requests to apply@uversity.org or contact us at the address below.

5. Retention

Uversity will keep the data you submit on secure systems for the purpose of on-going administration, audit and review. We will keep your personal data in accordance with our record retention policy taking into account requirements imposed on us by our regulator(s) or by law, and also business and legal considerations.    We operate on the principle that we will keep your data for no longer than is necessary.

6. Security

Uversity has put in place appropriate security measures against unauthorised access to, or alteration, disclosure or destruction of personal data and against its accidental loss or destruction. Data Processing and Data Sharing agreements entered into between Uversity and any third parties with whom it exchanges data take account of the security measure requirements necessary to protect the data.

It should be noted that no data transmission over the Internet or storage of data can be guaranteed as 100% secure, thus we cannot ensure or warrant the security of any personal information you transmit to or store with us, and you transfer and store such data at your own risk. You are also responsible for the security of your personal information by taking precautionary measures, such as keeping your application password confidential and using secure wireless connections.

7. Updates

Uversity reserves the right to update this Policy at any time. If we make any changes, we will post details of the changes on our website.   When you use the Site the current Privacy Statement will apply and you should review it each time you visit the Site.can get in touch with us using the following contact details:

8. Contact Information:

If you have any queries or complaints in connection with our processing of your personal data, you

Data Controller,
Uversity.
IFSC House,
Custom House Quay,
Dublin, D01R2P9
Ireland

E: apply@uversity.org

You also have the right to lodge a complaint with the Data Protection Commissioner.  Details of how to lodge a complaint can be found here.